PowerPoint Clip Art is Dead. Now What?

In December 2014, Microsoft retired its clip art gallery. Now when you insert clip art in PowerPoint, the program searches Bing Images and delivers pictures that have been tagged with a creative commons license.

There is some upside. Bing Images can find hundreds of thousands of pictures for any search term, dwarfing the size of the clip art gallery. And the internet adds a bazillion new pictures every day while the clip art gallery grows stale. So the thinking was good.

But there’s several problems, which will change how we insert clip art forever

  1. You mostly get photographs, even if you try to filer on just “Illustrations”. Try it. Search “handshake” and limit to Illustrations only. You’ll primarily get photographs.
  2. There are no vector images in Bing Image search. Vector images are made up of many shapes (lines, squares, circles) that are grouped together. If you want to edit an image, you can’t do it with the Bing Image results.
  3. It’s a lot more work to verify the license for each picture. Now when you insert an image, you need to go back to the source website to verify the license. Do you need to add attribution? Who gets the attribution? Can you use it commercially? Every image becomes a fact-checker’s nightmare.

So this means we need to have some new habits when we insert images in PowerPoint.

1. Add “clip art” to your search term. If you search “shaking hands” you’ll get mostly photographs, even if you filter on Illustrations. That’s because Bing Images doesn’t know how to recognize PowerPoint’s filters yet. So if you want to limit to just Illustrations, search “shaking hands clip art” and Bing will look for images tagged as clip art.


2. Find other sources for clip art. There are lots of sites that give free clip art. Just search “free clip art” and you’ll find sites like ClipArts 101 and Clipart.co, which might be free but don’t have the highest quality images to choose from. Noun Project is a favorite of many designers for its extensive set of high quality and free icons.


3. Use installed fonts instead of pictures. There are lots of fonts built into PowerPoint that will give you small images. Check out this blog post on how to use the Wingdings and Webdings fonts to make small icons.


4. Install free symbol fonts. Search any font website for free symbol fonts and install them on your computer. Some of my favorite sites for free fonts are DaFont, Font Squirrel and Font Space.


5. Unclick “Include Office.com Content”. In my version of PowerPoint 2010, I can still access a small portion of the clip art gallery. But I need to unclick “Include Office.com Content” or else it will search Bing Images. If I unclick it, Bing Images doesn’t get searched and I can scrape around in what remains of the clip art gallery.


6. Quick – hoard all your vectors! Scrounge around in the remaining clip art gallery and save those vectors. They may be gone soon. In addition, go through all your existing PowerPoint decks and save all your vectors into a central place. Pillage any deck you receive and loot all the vectors. You may need them some day!


7. Download this set of vectors. I did steps #5 and #6 and saved 150 pieces of vector clip art. Enjoy!


8. Search for WMF files. WFM (Windows MetaFile) files are one easy-to-use format for vector images. So add “WMF” to your search terms. For instance, “shaking hands WMF” will return tons of editable vector images on Google Images. You’ll have to download the images to your desktop and then insert them as pictures (not clip art) so it’s a laborious multi-step process. Add them to your master deck!


Verifying the license is the biggest problem of all. Who wants to snoop around a poorly constructed website looking in vain for clear license rights, and clear attribution instructions. Sheesh!

Perhaps Microsoft can work on fixing these problems to truly make the clip art feature more valuable by connecting it to Bing Images, and not less.

About the author: Bruce Gabrielle is author of Speaking PowerPoint: the New Language of Business, showing a 12-step method for creating clearer and more persuasive PowerPoint slides for boardroom presentations. Subscribe to this blog or join my LinkedIn group to get new posts sent to your inbox.

Worst NFL Call Ever? The Data Says “Not!”

This article has nothing to do with presentations. But if you know me, you’ll know you can count on me for 1) challenging sloppy thinking and 2) being data-based (example >).

With that said, let me state clearly: Seattle made the right call at the end of the Super Bowl.

With 26 seconds left in the game, and one timeout left, Seattle was on the one-yard line. They needed a touchdown to win. On second down and goal, they threw a quick pass which got intercepted by Malcolm Butler of the Patriots, ending the game and giving the Patriots the Super Bowl.


The internet erupted with criticism, calling it  the “Worst Call in NFL History“. I’m going to show you it was the right call, using data.

Bottom line: with 26 seconds left you have time for 2 running plays. But if you want THREE chances at the end zone, at least one of those plays has to be a pass. And it’s best to try that pass on second down when the defense is expecting a run.


The Situation

With 26 seconds left, the Seahawks have to make a decision: run or pass? At first glance it seems obvious: you are just one yard away. Run it!

But if you don’t score on that play, it gets trickier. Because you have to use your last timeout to stop the clock at about 18 seconds. Now what? Run or pass? If you run and don’t get in, the clock keeps running down. You might not have time to line up for a fourth play. If you pass and it’s incomplete, the clock stops and gives you time for a fourth play.

So you don’t have time for 3 running plays. If you want 3 shots at the touchdown, at least one has to be a pass. So what do you do on 2nd down?



If you RUN

Marshawn Lynch is an amazing running back. But his stats aren’t good at the goal line. During the 2014 regular season, he ran the ball 5 times from the one-yard line and only scored once — a pitiful 20% success rate. If we look at his success rate from up to 3 yards away, he’s run the ball 11 times and gained at least one yard 7 times, and stopped for no gain or a loss 4 times (source). At best, we can say there’s a 7-in-11 chance Lynch scores the touchdown in this situation (63%). So if you run the ball with Lynch, your chances are

  • 63% touchdown
  • 36% stopped for no gain/loss
  • 1.4% fumble



If you PASS

Russell Wilson completed 63% of his passes in 2014 and only 1.5% were intercepted. He’s only thrown from inside the 5-yard-line five times, and 3 were completed. Again, a 60% completion rate (source). So your chances if you throw:

  • 63% touchdown
  • 36% incomplete
  • 1.5% interception


Now you see that Seattle has the same chance to win the game running or passing! But if they run and don’t get into the end zone, they have to burn their last timeout with about 18 seconds left. With no timeouts left, they either have to pass on third down, or run the ball and take their chances that Lynch can get a touchdown because they probably won’t have time to run another play on fourth down.

But if you pass it on 2nd down (as Seattle wisely chose) and the pass is incomplete, the clock stops automatically at 18 seconds and you still have your timeout! Now you face the same run/pass choice on third down. But you’re in a better position because with your timeout, you can leisurely run it twice. And the defense knows that.


The Real Problem

The real problem wasn’t the call. It was how the ball was thrown. Ideally, Wilson would throw the ball so it hits the receiver in the chest and the defender coming from behind has to go through the receiver’s back to get it. Instead, Wilson threw it in front of the receiver so he had to reach for it.

The receiver, Ricardo Lockette (83), was actually closer to the ball but waited for it to get to him. In fact, if you watch closely, it actually looks like Lockette slowed down toward the end of his run, possibly to avoid a collision with the charging defender (Lockette is known more for his blistering speed than his brute strength). In that case, Wilson’s throw was right on the money and would have hit him on the chest if he had maintained his full running speed.

Malcolm Butler (21), the defender on the play, showed amazing speed and determination to get to the ball first. And amazing smarts to know it was a pick play and where the ball was going to be thrown. He practiced that exact play again and again in preparation for this game, and so he recognized the Seattle formation immediately.


If you run that play 100 times, Seattle will score a touchdown 63 times and get intercepted only once. This was that 1-in-100 situation. But given the same circumstances in the future, I’d run the pass play without hesitation.

Not a bad call. A good call. Just a bad throw broken up by a determined athlete who prepared himself for that very situation.

About the author: Bruce Gabrielle is author of Speaking PowerPoint: the New Language of Business, showing a 12-step method for creating clearer and more persuasive PowerPoint slides for boardroom presentations. Subscribe to this blog or join my LinkedIn group to get new posts sent to your inbox.